WEDDING COORDINATOR’S JOB DESCRIPTION

WEDDING COORDINATOR’S JOB DESCRIPTION

The person who is in charge of the church’s social events department shall be the one in charge of church weddings.

After the wedding date has been set by the pastor, the wedding coordinator and the engaged couple will meet to plan the wedding.

The following items must be on hand and in the kitchen two days before the wedding day:

1. Plates
2. Cups
3. Utensils
4. Napkins
5. Ice
6. Beverage (i.e. coffee, tea, punch, etc.)
7. Sugar and cream, if applicable

The wedding coordinator will make sure these items are on hand and that the wedding cake be in place at least two hours before ceremony.

Cake and punch/coffee will be the only refreshments allowed to be served unless permission is received from the pastor ahead of time.

If permission is given to serve a dinner, they must be exclusive type receptions and the pastor must be involved in planning the dinner.

The wedding reception committee will consist of three groups:

1. Preparing group
2. Serving group
3. Clean-up group

The preparing group will consists of four people who will prepare and set up the tables for serving the refreshments. They will also decorate the area.

The serving group will consists of three people, two to cut and serve the cake and one person to serve the drinks.

The clean-up group will consist of four people. They will be in charge of cleaning up tables, putting up the chairs, mopping the floor, putting everything back in place, leaving nothing on the floor or counters and making sure the trash cans have been emptied, washed out and a new liner put in them.

The wedding coordinator must approve the cleanliness personally.

The expenses of the wedding and reception must be covered by the wedding couple that are to be married.

WEDDING PARTY

BRIDE _____________________________ GROOM __________________________

MAID/MATRON OF HONOR: BEST MAN:
___________________________________ ________________________________

BRIDESMAID: GROOMSMEN:
___________________________________ ________________________________

___________________________________ ________________________________

___________________________________ ________________________________

___________________________________ ________________________________

___________________________________ ________________________________

FLOWER GIRL: RING BEARER:
___________________________________ ________________________________

___________________________________ ________________________________

GUEST BOOK ATTENDANTS: USHERS:
___________________________________ ________________________________

___________________________________ ________________________________

ORGANIST: LIGHT TECHNICIANS:
___________________________________ ________________________________

PIANIST:
___________________________________

SOLOISTS: SOUND ROOM TECHNICIAN:
___________________________________

___________________________________

___________________________________

___________________________________

MINISTER(S):
___________________________________

___________________________________

PHOTOGRAPHER:
___________________________________

REHEARSAL

DATE: _____________________________

TIME: _____________________________

REHEARSAL DINNER

Will there be a Rehearsal Dinner? ___________

If so, where? ________________________________________________________

______________________________________________________________________

What type of dinner will this be?
Formal __________ Informal __________

If at church:

Person(s) responsible for setting up:

*______________________________________
_______________________________________
_______________________________________
_______________________________________

When? _________________________________

Person(s) responsible for serving (if needed):
*______________________________________
_______________________________________
_______________________________________

Person(s) responsible for cleaning up:
*______________________________________ ___________________________
_______________________________________ ___________________________
_______________________________________ ___________________________

Person(s) responsible for lock up:
*______________________________________
_______________________________________

THE RECEPTION

Time: __________________________________

Place: _________________________________

If you are having a cake, when will it be delivered to your reception:
_____________________

If your reception is at the church, who is overseeing your reception?
_____________________

Who is setting up?
*________________________________________
_________________________________________
_________________________________________
_________________________________________

When will it be set up? _________________

What food will be served?
______________________________________________________________________
______________________________________________________________________

What beverages will be served?
______________________________________________________________________

During the reception who will be cutting the cake?
___________________________________________

Serving the food?
___________________________________________
___________________________________________
___________________________________________
___________________________________________

Serving beverages?
___________________________________________

Will a special seating arrangement need to be made for family?
______________________________________________________________________

Who will be cleaning up after the reception?
*__________________________________________
___________________________________________
___________________________________________
___________________________________________
___________________________________________

Sanctuary?

*__________________________________________
___________________________________________
___________________________________________

Bathrooms?

*__________________________________________
___________________________________________
___________________________________________

Who will be setting the platform up?

*__________________________________________
___________________________________________
___________________________________________
___________________________________________

When? _____________________________________

If church linens (colors) are used, who will be washing them and returning them?

*__________________________________________
___________________________________________
___________________________________________
___________________________________________

Who is responsible for your gifts?

*__________________________________________

Who will be locking up?

*__________________________________________
___________________________________________

The Ceremony

Date: _____________________________________

Time: _____________________________________

What time will you be arriving at the church?

Bride ____________________________ Groom ___________________________

Bride’s Attendants _______________ Groom’s Attendants_______________

Will you be dressing at the church? ________
Is so, what room? ________________________________________

What time will your photographer be arriving at the church?
_____________________________________________

What time will the sound technician arrive? __________________________

What time will the lighting technician arrive? _______________________

What time will the coordinator arrive? _______________________________

Will pews be reserved for family members? ____________________________
Which ones? _________________________________

* On the back write a brief explanation of what you’d like regarding your ceremony including songs, soloists, special readings, etc.

Will the platform need to be rearranged for your ceremony? ___________
If so, who will be doing this?
*____________________________________________
_____________________________________________
_____________________________________________

When will this be done?
_____________________________________________

Have you contacted the person(s) responsible for the following so they will be at the rehearsal? ___________________

Sound room: __________________________________
Lighting: ____________________________________

You may want to invite your photographer and/or your videographer to attend your rehearsal to get an idea about how your wedding will go.

* Denotes person in charge.

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