WEDDING COORDINATOR’S JOB DESCRIPTION
The person who is in charge of the church’s social events department shall be the one in charge of church weddings.
After the wedding date has been set by the pastor, the wedding coordinator and the engaged couple will meet to plan the wedding.
The following items must be on hand and in the kitchen two days before the wedding day:
1. Plates
2. Cups
3. Utensils
4. Napkins
5. Ice
6. Beverage (i.e. coffee, tea, punch, etc.)
7. Sugar and cream, if applicable
The wedding coordinator will make sure these items are on hand and that the wedding cake be in place at least two hours before ceremony.
Cake and punch/coffee will be the only refreshments allowed to be served unless permission is received from the pastor ahead of time.
If permission is given to serve a dinner, they must be exclusive type receptions and the pastor must be involved in planning the dinner.
The wedding reception committee will consist of three groups:
1. Preparing group
2. Serving group
3. Clean-up group
The preparing group will consists of four people who will prepare and set up the tables for serving the refreshments. They will also decorate the area.
The serving group will consists of three people, two to cut and serve the cake and one person to serve the drinks.
The clean-up group will consist of four people. They will be in charge of cleaning up tables, putting up the chairs, mopping the floor, putting everything back in place, leaving nothing on the floor or counters and making sure the trash cans have been emptied, washed out and a new liner put in them. The wedding coordinator must approve the cleanliness personally.
The expenses of the wedding and reception must be covered by the wedding couple that are to be married.
WEDDING PARTY
BRIDE _____________________________ GROOM __________________________
MAID/MATRON OF HONOR: BEST MAN:
___________________________________ ________________________________
BRIDESMAID: GROOMSMEN:
___________________________________ ________________________________
___________________________________ ________________________________
___________________________________ ________________________________
___________________________________ ________________________________
___________________________________ ________________________________
FLOWER GIRL: RING BEARER:
___________________________________ ________________________________
___________________________________ ________________________________
GUEST BOOK ATTENDANTS: USHERS:
___________________________________ ________________________________
___________________________________ ________________________________
ORGANIST: LIGHT TECHNICIANS:
___________________________________ ________________________________
PIANIST:
___________________________________
SOLOISTS: SOUND ROOM TECHNICIAN:
___________________________________ ________________________________
___________________________________
___________________________________
___________________________________
MINISTER(S):
___________________________________
___________________________________
PHOTOGRAPHER:
___________________________________
REHEARSAL
DATE: _____________________________
TIME: _____________________________
REHEARSAL DINNER
Will there be a Rehearsal Dinner? ___________
If so, where? ________________________________________________________
______________________________________________________________________
What type of dinner will this be?
Formal __________ Informal __________
If at church:
Person(s) responsible for setting up:
*______________________________________
_______________________________________
_______________________________________
_______________________________________
When? _________________________________
Person(s) responsible for serving (if needed):
*______________________________________
_______________________________________
_______________________________________
Person(s) responsible for cleaning up:
*______________________________________ ___________________________
_______________________________________ ___________________________
_______________________________________ ___________________________
Person(s) responsible for lock up:
*______________________________________
_______________________________________
THE RECEPTION
Time: __________________________________
Place: _________________________________
If you are having a cake, when will it be delivered to your reception:
_____________________
If your reception is at the church, who is overseeing your reception?
_____________________
Who is setting up?
*________________________________________
_________________________________________
_________________________________________
_________________________________________
When will it be set up? _________________
What food will be served?
______________________________________________________________________
______________________________________________________________________
What beverages will be served?
______________________________________________________________________
During the reception who will be cutting the cake?
___________________________________________
Serving the food?
___________________________________________
___________________________________________
___________________________________________
___________________________________________
Serving beverages?
___________________________________________
Will a special seating arrangement need to be made for family?
______________________________________________________________________
Who will be cleaning up after the reception?
*__________________________________________
___________________________________________
___________________________________________
___________________________________________
___________________________________________
Sanctuary?
*__________________________________________
___________________________________________
___________________________________________
Bathrooms?
*__________________________________________
___________________________________________
___________________________________________
Who will be setting the platform up?
*__________________________________________
___________________________________________
___________________________________________
___________________________________________
When? _____________________________________
If church linens (colors) are used, who will be washing them and returning them?
*__________________________________________
___________________________________________
___________________________________________
___________________________________________
Who is responsible for your gifts?
*__________________________________________
Who will be locking up?
*__________________________________________
___________________________________________
The Ceremony
Date: _____________________________________
Time: _____________________________________
What time will you be arriving at the church?
Bride ____________________________ Groom ___________________________
Bride’s Attendants _______________ Groom’s Attendants_______________
Will you be dressing at the church? ________
Is so, what room? ________________________________________
What time will your photographer be arriving at the church?
_____________________________________________
What time will the sound technician arrive? __________________________
What time will the lighting technician arrive? _______________________
What time will the coordinator arrive? _______________________________
Will pews be reserved for family members? ____________________________
Which ones? _________________________________
* On the back write a brief explanation of what you’d like regarding your ceremony including songs, soloists, special readings, etc.
Will the platform need to be rearranged for your ceremony? ___________
If so, who will be doing this?
*____________________________________________
_____________________________________________
_____________________________________________
When will this be done?
_____________________________________________
Have you contacted the person(s) responsible for the following so they will be at the rehearsal? ___________________
Sound room: __________________________________
Lighting: ____________________________________
You may want to invite your photographer and/or your videographer to attend your rehearsal to get an idea about how your wedding will go.
* Denotes person in charge.
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