Tag Archive | Sunday School Job Descriptions

SUNDAY SCHOOL SECRETARY

SUNDAY SCHOOL SECRETARY
SIS. SHARI HUYNH
WHITEHAVEN UNITED PENTECOSTAL CHURCH

Job Purpose

The primary purpose of the Sunday School Secretary is to coordinate all the office activities of the Sunday School, while maintaining a Christian spirit within all her duties. Main focus shall be upon effective office procedures, typing, filing, and other related duties. By doing this, the Sunday School Secretary becomes an extension of our churches ministry to a lost and hungry world.

Job Qualifications

1. Must be filled with the Holy Ghost.

2. Must meet the qualifications for church membership.

3. Must be loyal to the S.S. Director/Pastor.

4. Must be willing to work in harmony with others.

5. Must carry a burden for the Secretarial Ministry.

6. Must desire quality and perfection of work.

7. Must be faithful and dependable in accomplishing duties.

8. Must have a knowledge of basic secretarial skills.

9. Must have a good understanding of the Sunday School organization system.

Job Responsibilities

* Shall oversee and supervise all operations of the Sunday School office under the direction of the S.S. Director. Shall seek to fulfill all responsibilities with tact, zeal, dedication, and love.

* Shall receive all S.S. staff with kindness and tact.

* Shall perform general office work which shall include: typing, filing, copying, mailing, etc.

* Shall place primary emphasis upon all S.S. Director’s requests for various office work and duties. All requests by S.S. Teachers or others shall be secondary.

* Shall keep accurate, up-to-date records of all S.S. teachers, classes, and students.

* Shall be responsible for recording the weekly S.S. Report of all S.S. Classes and giving a copy to Pastor.

* Shall send out absentee cards from S.S. Classes. To be completed by S.S. Teacher and turned into office at end of class on Sunday morning.

* Shall give monthly Student Absentee Record Form to all S.S. Teachers.

* Shall make sure all S.S. Teachers “Aim for Excellence” forms and class record books are completed and placed in mail boxes after Sunday morning service.

* Shall work with the S.S. Director to insure that all S.S. Teachers have and up-to-date Job Description and custom designed “Aim For Excellence” form. (See Sample)

a. Shall collect from each S.S.Teacher and keep on file all “Aim for Excellence” forms at month end.

* Shall give monthly report to S.S. Director of all S.S. Teacher “Aim For Excellence” totals. (See Sample)

* Shall maintain the S.S. Calendar of activities, coordinating all activities with the Director and insuring that no church activities conflict. Any changes in activities or events are to be reported to
Director.

* Shall make note of any directives or assignments to S.S. Teachers at weekly Prayer/Staff meeting and quarterly Teachers Meetings and type list for S.S. Director.

* Shall be responsible to obtain list of students being promoted from all classes each quarter and type certificates.

* Shall be responsible for collecting Sunday School Literature orders from all S.S. Teachers each quarter.

* Shall make sure all supplies are well stocked at all times – postcards,. attendance record books, promotion certificates, etc. Notify S.S. Director when stock should be reordered.

* Shall attend and help in planning annual Sunday School Staff Banquet toward the end of each curriculum year. This is to include various awards and the giving of a “Teacher of the Year” and “Bus Worker Of The Year” plaques.

Other Duties

* Shall work with the S.S. Director to select an assistant to assist you in all of your Sunday School secretarial duties and to fill-in when you are absent.

* Shall be an example to the church in faithfulness by attending all church services and special functions.

* Shall be an example to the church in soulwinning by being continually involved in some form of outreach ministry.

* Shall be an example to the church in spiritual growth by coming at least one-half hour before each service to pray.

* Shall endeavor to not schedule any church activities on Monday night. Monday will be known as “Family Night” and all church members are encouraged to stay home with their families on this night.

* Shall attend all Sunday morning Prayer/Staff Meetings and take attendance of all S.S. Teachers present. Meeting begins at 9:30 a.m.

* Shall attend all Quarterly S.S. Teachers Meetings, taking attendance and keeping notes.

* If unable to attend because of an emergency, shall inform the S.S. Director in advance and endeavor to have a substitute attend in your place.

* Shall hand in a monthly report to S.S. Director of total class students, absentees, visitors, and offering. (See Sample)

* Shall perform additional duties as required.

* All church keys, binders, and related materials loaned to you during the term of your duties must be returned upon leaving your position.

* Shall maintain oversight and supervision of facilities and furnishings in your area.

* Shall be responsible for the security of areas under your care including access to locked rooms and use of office equipment.

Obligations

* Shall conduct one’s self everywhere as becometh a Christian.

* Shall cleanse one’s self from all filthiness of the flesh and spirit, perfecting holiness in the fear of God. (I Corinthians 7:1).. Tobacco in any form, movies, dancing, alcoholic beverages, and unclean
conversations are considered unbecoming to a Christian.

* Shall endeavor to manifest a spirit of brotherly love and fellowship toward all God’s people.

* Shall avoid all ungodly and worldly amusements (all amusements and recreations are not harmful), that one may be blameless and harmless amidst an evil generation; and thus bring no reproach upon the Name of Christ.

* The dress and conduct of staff members shall be in harmony with the church standards and Christian ethics. Slacks, shorts, low-cut necklines, and other unbecoming apparel shall not be permitted. (Girls will be allowed to wear culottes.)

* Jewelry such as necklaces, bracelets, earrings, etc., shall not be permitted.

* Hair

a. Ladies hair shall not be cut, trimmed, feathered, dyed, etc., in order to be a member of the Sunday School Staff.

b. Men’s hair shall be cut properly and not laying over collar, etc. Also face must be clean shaven.

* Makeup such as eye shadow, mascara, lipstick, fingernail polish, blush, etc., shall not be worn by any staff member.

Organizational Relationships

The S.S. Secretary is responsible to the S.S. Director/ Pastor. Each year, the S.S. Director/Pastor and S.S. secretary will review this Job Description, update and improve to make more applicable to the position. Accountability shall consist of a monthly report of all activities and upcoming events, as well as 5.5. records.

The S.S. secretary is to work closely with all 5.5. Teachers assisting them as needed. Evaluation of performance of this position shall be performed by the Pastor on an annual basis.
The term of this office shall be for one year.

Training and Development

* Read “How You Can Succeed As A_ Christian Secretary” by Jean Hansens (Sword of the Lord)

* Read “Church Office Handbook” by Betty Powers and E. Jane Mall (Judson Press, 1983)

* Read additional books provided by the S.S. Director.

Job Goals for the year of 1991

* Begin keeping a master calendar of all S.S. Activities.
** Collect and begin sending all absentee cards.
** Collect list of students being promoted, and type certificates.

* Collect S.S. Literature order from teachers quarterly.
** “Aim For Excellence” forms are ready to be given to all S.S. Teachers on first Sunday of month.

* Begin all related Sunday School duties as described.

* Help plan and attend annual Sunday School Staff Banquet.

The above material was organized by Whitehaven United Pentecostal Church. This material may be copyrighted and should be used for study and research purposes only.

Posted in AIS File Library, JD - Job Descriptions, SS - Sunday School Ministry, SSGR - Sunday School0 Comments

CHILDREN’S CHURCH JOB DESCRIPTION

CHILDREN’S CHURCH JOB DESCRIPTION
WHITEHAVEN UNITED PENTECOSTAL CHURCH

I. QUALIFICATIONS

A. Must be filled with the Holy Ghost.

B. Must meet the qualifications of church membership (membership is not required).

C. Must be faithful to the church in all ways:

1. Attend all services.
2. Tithing
3. Outreach, etc.

II. RESPONSIBILITIES

A. Responsible for planning and praying over lesson. (Try to follow a theme for the month you are involved).

B. Responsible for cleaning and setting up the Cafeteria for Children’s Church.

C. Responsible to be at the Quarterly Children Church Workers Meeting, for the quarter in which you are involved.

D. Responsible for keeping accurate attendance records weekly. Try to contact absentees with a card or a phone call. Let them know they were missed.

E. Responsible for contacting the Sunday School Director when you will be absent.

Please do not get someone on your own to take your place.

F. Responsible for fulfilling the following objectives on Wednesday evening:

1. Make everyone feel welcome
2. Create a spirit of worship
3. Prepare students for that evening’s lesson.

G. Some possible means of worship are:

1. Songs – specials, tape or records
2. Prayer Request
3. Testimonies
4. Variety a must in story telling! (Fannelgraph, puppets, skits, etc).

H. Plan to follow:

1. One teacher prepare story. (You may want to rotate weekly or have one teacher for entire month).

2. One teacher lead in worship and praise. (Special songs, offerings, testimonies, etc.)

3. One teacher prepare games or activity.

4. All teachers prepare snacks

I. Some things to remember:
1. Start on time and dismiss on time.
2. Begin with warm welcome and prayer.
3. Be enthusiastic and alert, you are setting the pace for the day.
4. Coordinate the opening with any special interest or emphasis.

III. OBLIGATIONS:

A. To conduct one’s self everywhere as becometh a Christian. (NEVER HIT OR SPANK A CHILD, if in need of discipline, please contact Sunday School Director or Pastor).

B. To cleanse one’s self from all filthiness of the flesh and spirit, perfecting holiness in the fear of God. (I Corinthians 7:1). Tobacco in any form, movies, dancing, alcoholic beverages, and unclean
conversations are considered unbecoming to a Christian.

C. To endeavor to manifest a spirit of brotherly love and fellowship toward all God’s people.

D. The dress and conduct of children’s church workers shall be in harmony with the church standards and Christian ethics. Slacks, shorts, low-cut necklines, and other unbecoming apparel shall not be permitted.

E. Jewelry such as necklaces, bracelets, earrings, etc., shall not be permitted.

F. Hair –

1. Ladies’ hair shall not be cut, trimmed, feathered, dyed, etc., in order to be a member of children church staff.
2. Mens’ hair shall be cut properly and not laying over collar, etc. Also face must be clean shaven.

IV. DISMISSAL OF STAFF

Any staff member manifesting a lack of interest and failing to attend services and meetings a reasonable amount of time may be removed by the Pastor.

The above material was assembled by Whitehaven United Pentecostal Church. This material may be copyrighted and should be used for study and research purposes only.

Posted in AIS File Library, JD - Job Descriptions, SS - Sunday School Ministry, SSGR - Sunday School0 Comments

JOB DESCRIPTION: CHILDREN’S MINISTRIES DIRECTOR

JOB DESCRIPTION: CHILDREN’S MINISTRIES DIRECTOR

By: Sis. Michelle Cron

JOB PURPOSE

To administer and motivate the Children’s Ministries Department in a manner that will result in the Spiritual growth and maturity of the children of the church and staff members. You will focus also on outreach and ministries to the children of the city. Main focus will be placed on proper organization and numerical growth in the areas of Children’s Church, Sunday School, and Bus/Van Ministry.

JOB QUALIFICATIONS

1. Must be filled with the Holy Ghost.
2. Must meet qualifications for church membership.
3. Must be loyal to the Pastor.
4. Must be willing and able to work in harmony with others.
5. Must carry a burden for children’s Ministries.
6. Must be able to instill excitement and enthusiasm.
7. Must be able to motivate volunteers in the Church.
8. Must have a deep love for children.
9. Must be able to deal with parents of children who have died or are dying.
10. Must show love to parents who are not in the Church.
11. Must be faithful and dependable in accomplishing duties.

JOB RESPONSIBILITIES

** Shall oversee and supervise all operations of the Children’s Ministries under the direction of the Pastor.
** Shall supervise all aspects of Children’s Church services and programs.
** Shall seek to implement programs with tact, zeal, and love.
** Shall work closely,with the Sunday School Department in the promotion of Sunday School and programs sponsored by the Sunday School.
** Shall motivate staff members and lead in staff Prayer meetings.
** Shall motivate parents to get involved in promoting programs of the church geared toward the children.
** Shall organize “Special Visitor Program” at local hospital to visit children who have no families.
** Shall promote the attendance of all children to the Camp Meeting appropriate for the age.
** Shall promote volunteers for counselling at the afore mentioned camp meetings.
** Shall organize programs of outreach into local hospitals, boys clubs, etc…
** Shall supervise puppet and mime ministries for Children’s Church and neighborhood outreach.
** Shall strive to reach attendance goal for the Children’s Church this year. This annual goal should be divided into monthly goals.
** Shall motivate children to bring friends to Children’s Church and Sunday School.
** Shall sponsor and promote “Bring a friend Sunday” including prizes for those who come as well as those who bring the friend.
** Shall sponsor and promote two fund raisers for the children to use for a “field trip” solely for them.

OTHER DUTIES

** Shall work with the Pastor to select proper staff to help carry out the duties.
** Shall be an example to the Church through faithful attendance to all services and special functions.
** Shall be an example to the Church by becoming involved in the various outreach ministries of the Church.
** Shall be an example to the Church in Spiritual growth by coming at least one half hour before each service to pray.
** Shall attend all Annual Planning Retreats and Monthly Departmental Planning Councils.
** If unable to attend because of an emergency, shall inform the Pastor in advance and endeavor to have a substitute attend for you.
** Shall hand in an official monthly report at the Monthly Staff Council.
** Shall perform additional duties as required.

ORGANIZATIONAL RELATIONSHIPS

The Children’s Minister is responsible directly to the Pastor. Each year the Pastor and Children’s Minister will review this Job description, and will update and improve it as needed. The Children’s Minister will work closely with all departments, but especially Sunday School, and Bus/Van Ministries. Evaluation of performance of this position shall be performed by the Pastor on an annual basis. The term of this office shall be for one year.

TRAINING AND DEVELOPMENT

* Read Let My People Grow by Tim Massengale
* Read Children for Christ by Andrew Murray
* Read Children Management by Bruce D. Lockerbee
* Attend a Child Care Seminar if possible
* Read any additional books provided by the Pastor

JOB GOALS FOR THE YEAR

* Build Children’s Church growth to _____ by the end of the year.
* Plan four attendance promotions to increase the attendance of Children’s Church.
* Begin Boy Scout and Girl Scout troops.
* Plan annual Children’s Christmas Banquet.
* Plan annual Children’s Christmas Program.
* Develop Job Descriptions for all interdepartmental positions

(The above material was designed and prepared by Michelle Cron, an Indiana Bible
College student graduate.)

Christian Information Network

Posted in AIS File Library, JD - Job Descriptions, SS - Sunday School Ministry, SSGR - Sunday School0 Comments

Job Description: Sunday School Superintendent

Job Description: Sunday School Superintendent
United Pentecostal Church – 1989

Job Purpose

To administer and motivate the Sunday School department in a manner that will result in growth, maturity and stability of the students and staff. Major focus will be placed on proper organization, quality instruction, student consecration, and numerical growth in the areas of Sunday School, Children’s Church, and Bus/ Van Ministry. In focusing upon these, you will
accomplish the main task of the Sunday School, this being “teaching” and “reaching.”

Job Qualifications

l. Must be filled with the Holy Ghost.
2. Must meet the qualifications for church membership.
3. Must be loyal to the Pastor.
4. Must be willing to work in harmony with others.
5. Must carry a burden for the Sunday School Ministry.
6. Must be able to instill enthusiasm and excitement.
7. Must be able to lead and motivate staff.
8. Must be a lover of children.
9. Must be faithful and dependable in accomplishing duties.
10. Must have a knowledge of the operation/functions of the Sunday School.

Job Responsibilities

** Shall oversee and supervise all operations of the Sunday School under the direction of the Pastor. Shall seek to implement the program with tact, zeal and love.

** Shall mobilize and supervise all members of the Sunday School, Children’s Church, and Bus Ministry Staff.

** Shall oversee and supervise the Jr. Bible Quizzing program. This will be a future consideration and may be delegated to another.

** Shall arrive no later than one hour prior to beginning of Sunday School.
a. Sunday School begins at 10:00 a.m.

** Shall maintain, motivate and lead the Sunday morning teacher’s prayer/staff meeting (to begin at 9:15 am.)
a. Shall appoint one person to supervise early arrivals (bus & church children) so that they will not interfere with this prayer meeting.

** Shall dismiss this meeting in sufficient time for the teachers to perform last minute preparations (9:45 a.m.).

** Shall promote and maintain the teachers “Aim For Excellence” program.
a. The “Aim For Excellence” standard is set by the Pastor & Superintendent.
b. Photographs and names of Teachers that reach the “Aim For Excellence” standard are to be posted each month on the S. S. Bulletin Board.
c. Each teacher should fill one out each week (one form is used for one month) in full, regardless of how many teachers are in class.
d. The “Aim For Excellence” program is explained in the “Total Church Growth” binder.

** Shall keep the S. S. Bulletin Board or Aim For Excellence Board current , fresh, and up to date, changing colors and theme each quarter.

** Shall motivate all teachers to follow good absentee follow-up and child visitor follow-up practices each week. Guidelines of how this is to be done should be typed up and handed out.

** Shall make sure that the Sunday School facilities, rooms, equipment, and supplies are clean and in good repair.
a. Sunday School supply cabinet should be kept clean, well stocked, and care given to eliminate any waste.

** Shall maintain the Sunday School office in a neat and orderly manner.
a. On the Sunday School office wall, maintain a large line-graph of our Sunday School attendance for the year as well as a line to represent our S.S. goal.

** Shall strive to reach our Sunday School attendance goal each year. This annual goal should be divided into monthly goals. The monthly goals should be divided into class goals. Each Sunday
School class should have a realistic monthly goal to reach. If each class reaches their goals, then the S.S. as a whole should reach their goal also.

** Shall keep neat and accurate records of students, staff and attendance.
a. Hand in a weekly report to the Pastor of each class attendance, bus attendance, and then totals of attendance, absent, and offering.

** Shall plan a special Easter, Pentecost Sunday, and Christmas program in cooperation with the Pastor and Department Heads. To be planned at the Annual Planning Retreat each year.
** Shall plan at least four attendance promotions (one per quarter) to increase the Sunday School membership each year. Suggested times: Easter, Pentecost Sunday, Thrust Sunday, and Christmas.
a. Promotional suggestions: Enroll-to-Grow, Pack-a-Pew, Team Contests, Give-aways, Lucky Bucks, etc. The promotion should be able to involve adults as well as children.

** Shall see that all classes are sufficiently staffed with teachers, substitute teachers and secretaries.
a. Always have two or three teachers in training (as class assistants) to insure that you are not short staffed if a vacancy occurs.

** Shall assist any of the staff at any time with discipline problems concerning classes or persons within the class.

** Shall have a quarterly Sunday School Staff meeting, if possible on an off church night, to keep all informed of upcoming developments and promotions.
a. Should provide some teacher training at this time also.

** Shall provide a annual teacher training course, on an off-church night, unless a program is offered by the section or district. A different course is to be used each year (see your various publishing houses – Zondervan, Gospel Light, Broadman, Standard Publishing, Moody, P.P.H., etc.). This is to be an in-depth training session. To be planned and discussed at the annual
planning retreat.
a. Shall also provide and require each teacher to read one book on their student age level each year. Books are to be varied from different publishing houses (see suggestions above). Check with local Bible Book Store to order.

** Shall promote soulwinning as a major objective throughout the entire Sunday School through the means of a monthly Children’s Church.
a. Classes six years old and up to be combined and have an evangelistic service.

** Shall promote soulwinning as a major objective throughout the entire Sunday School through the means of a monthly “Holy Ghost Sunday”.
a. All teachers – primary through adult – will pray and fast that week. They will teach their lesson with one primary goal in mind: to give an altar call at the conclusion.
b. Teachers should prepare their own lesson this week, including visuals and handouts.

** Shall oversee the Bus / Van ministry, insuring that the vehicles are in running order and filled to a safe capacity. The major responsibility of supervision of this ministry will be delegated
to another, but you will insure its growth and effectiveness.
a. Shall promote and utilize the “Parentreach” concept of Bus Ministry as outlined in the “Total Church Growth” binder.

** Shall insure that all New Converts (and their children) are enrolled in a Sunday School Class. You will receive a copy of all altar cards for this purpose.

** Shall provide to the Pastor, when vacancies occur in your staff, a list of recommendations for replacement. Prospective teachers are NOT to be informed until pastoral approval is obtained.

** Shall plan an annual Sunday School Staff Banquet toward the end of each curriculum year. This is to include various awards and the giving of a “Teacher Of The Year” and “Bus Worker Of The Year” plaques.

Other Duties

** Shall work with the Pastor to select an assistant to help you in all aspects of your departmental duties.

** Shall be an example to the church in soulwinning by being continually involved in the Home Bible Study Ministry, or some other form of outreach ministry.

** Shall be an example to the church in faithfulness by attending all church services and special functions.

** Shall be an example to the church in spiritual growth by coming at least one-half hour before each service to pray.

** Shall attend all Annual Planning Retreats and Monthly Departmental Planning Councils.

** If unable to attend because of an emergency, shall inform the Pastor in advance and endeavor to have a substitute attend in your place.

** Shall hand in an official monthly report at the Monthly Staff Council.

** Shall endeavor to not schedule any departmental activities on Monday night. Monday will be known as “Family Night” and all church members are encouraged to stay home with their families on this night.

** Shall perform additional duties as required.

Organizational Relationships

The Sunday School Superintendent is responsible directly to the Pastor. Each year, the Pastor and Superintendent will review this Job Description, update and improve to make more applicable
to the position. Accountability shall consist of a monthly report of all Sunday School activities and upcoming events. The Superintendent is responsible for all Sunday School, Children’s Church, and Bus Ministry staff and personnel. The Superintendent shall work closely with all departments, but especially New Convert Care, Saturday Door Knocking, and Home Bible Study ministries. Evaluation of performance of this position shall be performed by the Pastor on an annual basis. The term of this office shall be for one year.

Training and Development

** Read “The Super Superintendent” by H. J. Westing (Accent Books).
** Read “The Successful Sunday School & Teacher’s Guide Book” by E. Towns (Creation House)
** Read “Overcoming Barriers to Sunday School Growth” by R.W. Jones (Broadman Press)
** Read “Let My People Grow” by Tim Massengale (Revival Research).
** Attend District Sunday School Seminar if possible.
** Read any additional book(s) provided by the Pastor.

Job Goals for the year of 1989

** Reach a Sunday School average of ______ for the month of December.
** Plan at least four attendance promotions to increase S.S. Enrollment.
** Begin Monthly Children’s Church for ages six on up.
** Begin and maintain the Sunday Morning Teacher’s meeting.
** Begin and maintain the Teachers “Aim For Excellence” program.
** Develop and promote Soulwinning in the Sunday School ministry through a Monthly Holy Ghost Sunday.
** Begin a good Absentee Follow-up and Child Visitor Follow-up system.
** Teach a comprehensive Teacher Training Course and purchase books for teachers on their student age levels.
** Clean up and fix up the Sunday School office.
** Plan an annual Sunday School Staff banquet.
** Develop Job Descriptions for all interdepartmental positions.

Posted in AIS File Library, JD - Job Descriptions, SS - Sunday School Ministry, SSGR - Sunday School0 Comments

Log in / Logout

Subscribe Today!

Options

CLICK TO VIEW ISSUE 30-10

Archives